Executive Support Assistant

Job Number:
Posting Date:
Location:
Type:
PARMENION00026
10/01/2019
Bristol
Permanent

Job Number: PARMENION00026

Posting Date: 10/01/2019

Location: Bristol

Type: Permanent

The Role

As Executive Support Assistant you will provide administrative support to a team of 7 executives across the business. The demands on your time from each executive will vary and fluctuate depending on business activity and projects. This is a key role to help support the team of executives running the business.

Key Responsibilities:

  • Administrative support to the executive team including:
    • Diary management, meeting coordination, meeting preparation – of rooms, telephone/video conferencing, paperwork, equipment and refreshments required
    • Minute taking and circulation, chasing and reporting on actions points arising from meetings
    • Arranging travel and accommodation bookings with Parmenion reception
    • Processing expenses in a timely manner
    • Raising purchase orders
    • Supporting with people management administrative tasks, including using Workday
    • Other administrative tasks such as presentation and report preparation, filing, photocopying, scanning and printing
  • Provide cover for reception when required due to receptionist’s annual leave, training or sickness absence.
  • Supporting the Executive Assistant and providing administrative support for other projects as and when necessary

Skills and Experience required

This role requires someone who can multitask and be flexible to support the different individuals. You will have:

  • A background within a similar PA / EA support role ideally with experience supporting multiple reports
  • The ability to work well within a small team, have a flexible approach and a ‘can-do’ attitude
  • Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint.
  • Excellent organisation and coordination skills with strong attention to detail
  • Proactive approach to work using effective problem solving skills
  • Effective communication skills, both written and verbal

What's in it for me?

At Parmenion, you can expect a competitive salary aligned to your skills and experience which we will review each year, as well as a generous benefits package, including:

  • 20% Non-contributory Personal Pension scheme
  • 25 days Holiday, rising to 28 days based on length of service
  • Life Assurance – 7 x salary & Income protection insurance
  • Private health insurance, up to family cover

In addition you will enjoy working in our modern open plan offices in central Bristol, be invited to a variety of social activities ranging from payday drinks to film nights and benefit from our commitment to employee wellbeing as well as our focus on providing career development opportunities.

We have a long-term commitment to building inclusive workplaces; we value diversity in our workforce and welcome enquiries from everyone.

 

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